Virtual Assistant Services for Therapists in Private Practice
Take back your headspace and your hours. Rediscover the joy in your work.
Happy, well-taken care of therapy clients.
From inquiry to discharge, we make sure your clients feel seen, heard and taken care of.
The best part? You can go the whole week without laying eyes on your inbox.
More Room to Breathe
We handle the tasks and projects that burn you out so you can focus your time and energy on the big picture of your business or tackle that next big creative project.
You’ve Found Your People
Practice Joy Is Exclusive to Therapists.
We have helped practitioners from all over the country get back in the driver’s seat of their business. Our administrative systems reflect the most common needs of therapists in private practice. Our team is trained to deliver exactly what you need to thrive, so you can confidently show up for your clients and your business without worrying about the small stuff.
“Rachel actually enforces my late cancel policies. So if you wanna practice the art of maintaining healthy work/life balance & upholding your boundaries, she’s your gal. At the same time, she gets things done quickly and efficiently. She’s direct when she sees me do something that’s counter to an original policy/boundary that I’ve set & it holds me accountable in a beautiful way.”
– Jessica Mork, LMHC
Foundational Admin
STARTING AT $995/mo
Joyfully disconnect from daily scheduling and billing and still be the first to respond to new inquiries. We take over the foundational tasks that keep your practice running and your clients happy. Your VA will manage your calendar and communicate with your clients M-F, giving them a reliable and familiar point of contact and giving you freedom from your inbox.
[What’s Included]*
Seamless and streamlined onboarding with your VA
Updated and maintained client roster
Initial setup of Google Voice (if needed)
Daily client scheduling via Voice and email
Daily private pay billing
Superbills
Client account/EHR management
All client communication and coordination
Prompt inquiry response
New client onboarding
Time-off arrangement and coverage
Outbound client communication and reschedules
*individual VA hours can be added to this package
*we do not answer live phone calls, but we respond same-day to all communication before 4pm. We prefer to work with Google Voice, but let us know if you currently use a different HIPAA compliant, virtual phone system.
*We do not offer insurance billing at this time
“I have never felt more clear, capable, or empowered than I have with Rachel’s help. Hiring the Practice Joy team has been the best investment, not only in my business, but for myself, my sanity, and my ability to be more present with my family. I know with their support, my practice will continue to grow and evolve in ways that feel deeply aligned.”
– Leah Gooley, LMHC
Virtual Assistant Hours
$48/hr, 20hrs per month min*
Stop spending time on the tasks and projects that are holding you back from doing what you actually want and need to be doing for your business. We breeze through your to-do list and make you wonder what life was like before you found us.
[What’s Included]
Canva creation
Marketing
Research
Retreat / seminar / event planning
Group organizing
Course builds
Resource creation
Project management
Time blocking and accountability
*these hours can’t be used for Foundational Admin Services, social media content creation or website design/branding services.
*Individual hours can be added to the Foundational Admin Package at a 10% discount.
Strategy Call with Rachel
$150 | Consultation
For those looking for transparent, action oriented consultation across marketing, website strategy, content creation, or admin and client care systems. Whether you’re looking to enhance your online presence, build an efficient workflow, or sharpen your content strategy, this call is designed to help you DIY with confidence.
